How to Write a Professional Email in English: 5 Key Phrases for Job Seekers

If you're applying for jobs in English and want to make a great impression, writing professional emails is a must. Whether you're sending your resume, following up on an interview, or asking about an opportunity, how you write can make the difference between getting noticed or ignored.

Writing an email on the computer.

Here are 5 professional email phrases every English learner should know — plus how to use them the right way.

1. “I hope this message finds you well.”

Use this friendly, respectful opener instead of casual greetings like “Hey.”

✅ Example:

“Dear Ms. Taylor, I hope this message finds you well. I’m writing to follow up on my recent application for the Customer Service Assistant position…”

2. “I’m writing to…”

This phrase quickly tells the reader your purpose. It sounds clear and professional.

✅ Example:

“I’m writing to express my interest in the marketing internship posted on your website.”

3. “Please find attached…”

Use this when you’re sending your resume, portfolio, or other files.

✅ Example:

“Please find attached my updated resume for your review.”

4. “I would be happy to…”

This is a polite way to offer your time or help.

✅ Example:

“I would be happy to provide more information or schedule an interview at your convenience.”

5. “Thank you for your time and consideration.”

End your email with gratitude and professionalism.

✅ Example:

“Thank you for your time and consideration. I look forward to hearing from you.”

✨ Bonus Tip: Keep It Short and Proofread

Use short paragraphs, have plenty of white space, check for grammar or spelling, and make sure you address the person by their correct name and title.

🧠 Want more help writing job emails in English?

I'm Amanda Liszewski, a business English coach helping non-native speakers succeed in their careers. If you'd like help writing emails, preparing for interviews, or improving your confidence - contact me at contact@amandaliszewski.com